Secure Board Communication With Chat, Messaging and Document Systems

https://www.boardroomsolutions.org

To function as a team and to work as a board member, nonprofits require tools that are easy to use and aid in communication. They are responsible for sensitive data that can be disastrous when misused and must be kept confidential. Despite the widespread use of digital communications such as texting, emails, and messaging apps, these are not secure enough to be used in board business, leaving boards vulnerable to cyberattacks.

Nonprofit board directors are volunteers who bring different experiences, skills, and knowledge to their positions. Many board directors also have other jobs or careers. Having these various responsibilities and commitments, however it can be difficult to maintain a constant contact with one another.

The good news is that the right technology can make a difference. Integrating a chat, message and collaboration platform with a board management software or a document management system can reduce the time spent, preventing duplication and loss of data. It also helps protect against a cyberattack and safeguard confidential documents and conversations.

Volunteer board members are typically prominent people who have access to highly sensitive information. Hackers target them with phishing attacks or ransomware where they threaten to release sensitive information until a certain amount of money is paid. A board may also face regulatory repercussions or diminished confidence in sensitive documents if they are accidentally shared via unsecure channels, such as email or mobile devices. To avoid these issues the right solution must have strict cybercheckboxes and an audit trail in order to ensure the integrity and confidentiality of data.