Mimecast Secure Document Sharing Solution

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Document sharing is a crucial part of collaborative business processes. However, if it’s not done correctly, it can leave the opening for hackers to hijack sensitive files.

Secure Document Sharing is the digital distribution and sharing of information that is considered confidential or private. This includes information like protected health information (PHI) or personally identifiable information (PII). This includes documents that remain in process and are distributed to colleagues as part of a collaboration or review process. This is typically done in conjunction with M&A activities and requires a solution that allows the exchange of large files in a highly secure online environment, and one that protects archived working-in-progress files as well as the collaboration process itself.

The most commonly used method is to make use of cloud-based file sharing services. These allow users to view online files in a controlled manner (e.g. printing, copying, and screenshot prevention). It also provides the control of shared folders and files, and it can also enable advanced security features like audit trails and encryption.

Peer-to peer document sharing is another alternative. It lets computers connect directly to each other to transfer files, without hosting them on central servers. It has some advantages, such as lower storage requirements, higher transfer speeds as well as a more customized experience. But it also comes with serious risks, including inadvertent publishing of private information as well as malware, viruses and worms. It is not recommended for use in environments that are subject to stringent compliance regulations. Mimecast’s Secure Document Sharing Solution provides a highly secured way for teams within an organization to share files with outside parties as well as internally. It can be triggered manually or automatically, based on administrator-defined policies. It also supports different levels of access and collaboration to conform to organizational governance and best practices for secure document sharing.