Preparing For Your Board Meeting

Preparing your board meetings takes time. The best boards are serious about their board meetings and make sure that they are conducted smoothly. They schedule meetings far ahead of time to give board members an opportunity to accept them (and often, to negotiate their calendars). Board members are often very busy and often serve on multiple boards and teams. It is important to coordinate with individuals and their assistants to ensure that they are able to attend board meetings.

As part of your preparation for the board meeting, it’s crucial to ensure that you have all the required materials prior to the meeting. The agenda and board packet should be distributed approximately a week ahead of the meeting. This allows Board members to study and absorb the materials to be able to ask questions when they arrive to the board meeting.

Lastly, the day before the board meeting, it’s an excellent idea to schedule short phone calls with your Board Members or their assistants to ensure they are prepared for the meeting. This will allow you to quickly address any issues that may arise, such as https://boardmeetingsonline.blog/the-difference-between-shareholder-and-stakeholder the need for updated slides that must be shared prior to the meeting.

Spending time thinking about your reasons for serving on the board is a great idea. This will help you stay focused on the board’s agenda and will ensure that you have covered all relevant issues.